Job Summary: The Personal Assistant provides high-level support to executives by managing schedules, communications, and various administrative tasks. This role ensures that executives can focus on strategic initiatives by handling day-to-day operational needs.
Key Responsibilities:
- Manage and organize client calendars, schedule meetings, and set reminders.
- Handle and prioritize emails, filtering important communications.
- Coordinate travel arrangements, book accommodations, and manage itineraries.
- Conduct personal errands, including bill payments, online purchases, and reservations.
- Act as a liaison for both professional and personal contacts, ensuring prompt follow-up.
Required Skills:
- Organizational Skills: Ability to manage and prioritize multiple tasks efficiently.
- Time Management: Strong capability in scheduling and deadline management.
- Confidentiality: Ability to handle sensitive information discreetly.
- Communication: Clear and professional verbal and written communication.
- Proactive Problem Solving: Quickly finding solutions to potential issues.
Tools:
- Scheduling & Calendar: Google Calendar, Microsoft Outlook, Calendly.
- Email Management: Microsoft Outlook, Gmail.
- Travel & Expense Management: Concur, Expensify, TripIt.
- Communication: Slack, Microsoft Teams, Zoom.
- Project & Task Management: Asana, Trello, Todoist.
Achievements:
- Successfully managed schedules for high-profile executives, resulting in optimized productivity.
- Coordinated complex travel arrangements for international business trips.